This is done from within the Rota Drafting Bench, assuming that your System Administrator has enabled the ‘Available Shifts’ settings. Any shift requirements that sit in the Drafting Bench, once saved, are classed as available. Those employees, who are eligible, will be able to view and request these shifts via the Self Service App. Any shifts allocated to the Rota will not be available and so cannot be viewed or requested by employees.

This guide will look at:

• Making shifts available in the Drafting Bench
• Employee eligibility to view and request an Available Shift

Making shifts available in the Drafting Bench

Create your shift requirements, as usual, in the pop-up that appears on the right of the screen.

These shifts will sit in the Drafting Bench and will not look any different to you at this stage. These shifts are not available to employees yet.

Once you ‘Save’ the Rota, the shifts in the Drafting Bench will become available.

Employee eligibility to view and request an Available Shift

Only employees who meet all of the following criteria will be able to view and request an Available Shift in the Self Service App:

• Employees must have a Self Service Profile where ‘Shift Requests Allowed’ has been enabled.
• Employees must have access to the Cost Centre that the Available Shift has been assigned to (also enabled in their Self Service Profile).
• If using the Skills feature, employees must possess all of the necessary Skill Requirements that have been specified for that Available Shift.

‍